> For the complete documentation index, see [llms.txt](https://docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ssaudit.com/english-2/fixed-assets-and-expenses-management/input.md).

# 5.3 Process

#### 5.3.1 Calculate Depreciation

To calculate automatic depreciation by period, select **Calculate Depreciation** to open the journal entry screen.

· Voucher No.: Automatically generated in sequential order.

· PO Date: Posting date.

· Period: Automatically assigned based on the posting month

· Description VN/EN

Detailed fixed asset codes depreciated during the period are displayed in the data grid. Click **Save** to record the depreciation journal entry

<figure><img src="https://2460726762-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MRxyKiXxkkOCVIwBBhS-1703796690%2Fuploads%2Fgit-blob-df9e25f8d2bd2202d92230f783997d25086b901e%2Fimage%20(151).png?alt=media" alt=""><figcaption></figcaption></figure>

#### 5.3.2 Calculate Allocation Expense

To calculate automatic allocation by period, select **Calculate Prepaid Expense Allocation** to open the journal entry screen

· Voucher No: Automatically generated in sequential order

· PO Date: Posting date

· Period: Automatically assigned based on the posting month

· Description VN/EN

Detailed prepaid expense codes for the period are displayed in the data grid. Click **Save** to record the allocation journal entry

<figure><img src="https://2460726762-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MRxyKiXxkkOCVIwBBhS-1703796690%2Fuploads%2Fgit-blob-481105583c3c40657817ca5ad208a3f01a6b33f5%2Fimage%20(152).png?alt=media" alt=""><figcaption></figcaption></figure>