3.1 Account Receivables

The Accounts Receivable (AR) module has two main functions:

· Input

· Reports

3.1 Account Receivables

Sales invoices that involve inventory tracking must be entered in the Inventory Management module – Sales section. Service sales invoices that do not require inventory tracking are entered directly in the Accounts Receivable module

3.1.1 Output Invoice

Select New to open the data entry interface. All entered vouchers are set to Hold status by default until they are processed

· General Information

o Voucher No: Automatically generated in sequential order.

o PO Date: Enter the transaction date (must be within the accounting period)

o Period: Automatically assigned based on the transaction month.

o Invoice No/ Serial No/ Invoice Date: Enter the invoice details.

o Customer Code: Press F3 to select the customer code.

o AR Account: Press F3 to select the receivable account.

o Currency, Currency ID: Depending on the currency type, the system will apply the corresponding exchange rate to VND.

o Payment term: Press F3 to select the payment term.

o Description: Enter the invoice description

· Order Information

o Order Number

o Bill Of Lading No

o Delivery Place/ Received Place

o Contract No

o Container No

o Contract Date

o Buyer/ Transportation

o Debit Note

· Detailed Information

o Account: Press F3 to select the corresponding account from the chart of accounts.

o Currency/ Curry Rate: chọn loại tiền (phần mềm mặc định lấy từ thông tin chung) Select the currency (the system defaults to the one from the general information section).

o Item Code: Press F3 to select the finished goods sold (if applicable).

o Unit: Press F3 to select the finished goods sold (if applicable).

o Quantity

o Unit Price/ Domestic Unit Price: Enter the unit price; the domestic unit price is calculated based on the entered exchange rate.

o Subtotal/ Domestic Amount: Enter the amount; the converted amount is calculated using the entered exchange rate.

o Tax ID

o Tax Amount/ Domestic Tax Amount

o Job Center/ Cost ID/ Profit ID

o Description: Enter the description (the system defaults to the description from the general information section).

3.1.2 Voucher Released

This function is used to lock the recorded payable entries and post them to the ledger

· Released a single voucher

o Select the voucher to be Released from the voucher list.

o Click Released

· Released multiple vouchers

o In the voucher list, filter vouchers that have not yet been Released (status: Hold).

o Select the vouchers to be Released.

o Click Released